Administrative Officer
This position is located in the Supply Chain Management Service at the VA Illiana Healthcare System, Danville, IL a Complexity Level 3 VHA facility. The primary purpose of the position is to serve as the administrative officer for the Supply Chain Management service over the healthcare system and supported catchment area. The position has administrative responsibility, accountability, and oversight for the Supply Chain programs and activities across the full jurisdiction of the healthcare system. -Provides for overall administrative management of the Supply Chain Management Service. -Interprets administrative policies, develops local policies, defines administrative requirements, and/or providing advice to the Chief on related issues. -Establishes internal procedures to secure adequate control in terms of deadlines, progress reports, and directive and uses own initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process. - Responsible for all service correspondence. -Maintains working knowledge of the Personnel Identity Verification (PIV) badging system and coordinates clearances and access for all Logistics visitors and contractors as necessary. -Schedules and coordinates all service meetings, prepares agenda, and prepares minutes for each. - Serves as the Facility Hazardous Recall Coordinator and Contracting Officer Representative (COR) for the Supply Chain Service. -Coordinates the personnel management program for Supply Chain Service. -Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources, and participates with managers in reviewing needs, plans, and goals to develop budget data and justification for review and approval. -Prepares procurement requests, evaluates proposal for work, and serves as COR for procurement and a variety of complex contracts, while also maintaining procurement and contracting records. Work Schedule:
Monday- Friday 7:
30a-4p Compressed/Flexible:
not available Telework:
not available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD421186 Relocation/Recruitment Incentives:
not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/25/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Wide range of data analysis methods in order to assess impact actions across multiple, varied, and complex processes. Knowledge of management analysis principles and concepts. Knowledge of the medical facility mission, functions, goals, and objectives. Ability to train, mentor and monitor suspense and work of staff. Skill in preparing analytical compliance reporting and other written documents which clearly present the facts, issues, recommendations, analysis and actions. Knowledge of rules, regulations, methods, procedures and practices in a wide variety of administrative management areas (i.e., budget, finance, contracting and procurement, equipment property, human resource management, and facility space requirements). OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond . You will be rated on the following Competencies for this position:
Administration and ManagementAnalytical ReasoningDecision MakingProblem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary and is usually accomplished while the employee is comfortably seated a desk or table. Some physical demands such as standing, walking, bending, and lifting (up to 40 pounds) is required. Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday- Friday 7:
30a-4p Compressed/Flexible:
not available Telework:
not available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD421186 Relocation/Recruitment Incentives:
not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/25/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Wide range of data analysis methods in order to assess impact actions across multiple, varied, and complex processes. Knowledge of management analysis principles and concepts. Knowledge of the medical facility mission, functions, goals, and objectives. Ability to train, mentor and monitor suspense and work of staff. Skill in preparing analytical compliance reporting and other written documents which clearly present the facts, issues, recommendations, analysis and actions. Knowledge of rules, regulations, methods, procedures and practices in a wide variety of administrative management areas (i.e., budget, finance, contracting and procurement, equipment property, human resource management, and facility space requirements). OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond . You will be rated on the following Competencies for this position:
Administration and ManagementAnalytical ReasoningDecision MakingProblem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary and is usually accomplished while the employee is comfortably seated a desk or table. Some physical demands such as standing, walking, bending, and lifting (up to 40 pounds) is required. Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$52,905 to $68,777 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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